These Terms and Conditions apply in the instance that:
- The Client has requested the Designer to provide the Services to the Client.
- The Designer has agreed to provide the Services to the Company in accordance with the terms set out in this Agreement.
By entering into work with the Designer the Parties agree that:
Agreement means this Agreement, including the Background and Schedules, as amended from time to time. Commencement Date means the date a quote is accepted and the Client tells the Designer to begin work; Confidential Information means facts or knowledge that are not in the public domain, including, but not limited to, information relating to the general business operations within the Client or the Designer, such as:
- financial statements;
- actual and proposed client lists, customer lists, licensee lists and distributors lists;
- cost and selling price information;
- trade secrets, know-how, work-in-progress, services and intellectual property;
- business and marketing plans; and
- third party information disclosed by one party to the other party in confidence.
Designer’s Fee means the fees set out in a quote or estimate to the Client, or otherwise informed by the Designer;
Delivery Date means the date that acceptance is given under clause 10;
Parties means the Designer and the Client.
Services means the services to be performed by the Designer set out in quotes, scopes and discussions; Works means the works to be created by the Designer and assigned to the Client as set out in quotes, scopes and discussions.
In this Agreement, unless the context otherwise requires:
- the singular includes the plural and vice versa, and a gender includes other genders;
- a reference to the singular includes the plural and vice-versa;
- another grammatical form of a defined word or expression has a corresponding meaning;
- a reference to a clause, paragraph, schedule or annexure is a reference to a clause or paragraph of, or schedule or annexure to, this Agreement, and a reference to this Agreement includes its schedules and annexures;
- a reference to a document or agreement includes the document or agreement as novated, altered, supplemented or replaced from time to time;
- all references to $ or dollars are references to Australian Dollars.
- a reference to a person includes the person’s executors, administrators, successors and permitted assigns and substitutes;
- a reference to a person includes a natural person, partnership, body corporate, association, governmental or local authority or agency or other entity;
- a reference to a statute, ordinance, code, other law or international convention includes regulations and other instruments under it and consolidations, amendments, re-enactments or replacements of any of them;
- any obligation in this Agreement on a person not to do something includes an obligation not to agree or to allow that thing to be done;
- the meaning of general words is not limited by specific examples introduced by “including” and similar expressions;
- a reference to writing or written includes any method of reproducing words, figures, drawings or symbols in a visible and tangible form but excludes a communication by electronic mail;
- the word “including” is not a word of limitation and means ‘including without limitation’; and
- the Background forms part of this Agreement.
3 TERM OF AGREEMENT
- This Agreement commences on the Commencement Date and continues until the Designer completes the Services or this Agreement is terminated in accordance with clause 5 (Term).
- In consideration for the Designer providing the Services the Client will pay the Designer all fees in the manner set out in quotes, estimates and/or invoices.
- Where the quote/invoice provides for an upfront payment to be paid by the Client prior to the Designer commencing providing the Services, that payment is strictly non-refundable.
- The Client will reimburse the Designer for such out-of-pocket expenses incurred by the Designer in the course of providing the Services.
5 ASSIGNMENT OF COPYRIGHT
- The ownership of copyright in all Works produced by the Designer which are not ultimately used remains with the Designer. The Designer also retains copyright in the following:
- Draft concepts;
- Working notes and any other internal written materials;
- Preliminary drafts, drawings, photographs, and designs;
- Preliminary electronic works including website drafts, source code development tools, programs, multimedia applications and programmers’ notes;
- Designs which are rejected by the Client; and
- Source files.
- No copyright or any other intellectual property rights in the materials will be licensed to the Client until the Designer has been paid in full all of the Designer’s Fee.
- Once the Designer’s Fee is paid in full by the Client, the Designer will licence to the Client copyright in the Works, limited to the purpose and media described in the Services set out in the quote, scope or discussions. The Designer’s Fee is based upon this limited licence of copyright. If the Client requires a more encompassing licence or assignment, this must be the subject of further negotiations between the Client and Designer. An assignment of copyright will only be granted if the Designer provides this in writing.
- In all other respects, the Designer retains copyright and all other intellectual property and moral rights (including the right of adaptation) in the Works.
6 SELF-PROMOTION BY DESIGNER
The Designer retains the right to use and reproduce the Works for the purposes of:
- promoting the Designer’s skills and services, including by entering the Works in competitions or design publications relating to professional quality and recognition in the Designer’s industry; and
- display of the Works in the Designer’s portfolio of work, including for the purpose of soliciting new work from third parties.
If the Client wishes the Designer not to use the Works in the above ways, this agreement can be negotiated in writing before the Works commence and should be mentioned as soon as possible.
7 MORAL RIGHTS
In relation to all materials in which copyright subsists produced by the Designer in the course of providing the Services, the Client agrees that it will not engage in acts or omissions that are contrary to any of the present or future moral rights of the Designer under Part IX of the Copyright Act 1968 (Cth).
- If, in its provision of the Services, the Designer is required to create an original typeface for use in the Works, then the Designer retains all rights in relation to that typeface;
- The Designer may, at its discretion, licence any original typeface referred to in the preceding clause to be used by the Client or any third party. Any such licence is not and does not form part of this Agreement;
9 CLIENT’S PERFORMANCE
- The Client must provide the Designer with clear and concise written instructions in a timely manner to allow the Designer to perform the Services in accordance with the quote, scope and/or discussions.
- The Designer will deliver the Works to the Client:
- upon completion of the Works; or
- otherwise in accordance with the milestones set out in the quote, scope and/or discussions.
- Following receipt of the Works the Client agrees within 14 days of delivery to examine the Works and to give the Designer notice of acceptance or rejection of the Works or advise the Designer of the changes or revisions which the Client requires to be made. All changes or revisions will be charged to the Client by the Designer on a time and materials basis as set out in the quote, scope and/or discussions.
- The day upon which the Client gives the Designer notice of acceptance of the Works is deemed to be the Delivery Date.
11 EXPANSION OF THE SCOPE OF WORK
- Work falling outside of the scope of the Services requested by the Client, either orally or in writing, will incur charges additional to the Designer’s Fee. Work falling outside of the scope of the Services includes, but is not limited to:
- additions to the list of Works;
- alterations to items supplied by the Client for use in the Works;
- additional drafts required in the provision of the Services;
- changes to the Client’s instructions or the brief;
- changes to any of the Works after the Delivery Date;
- additional consultations; and
- conversion, adjustment or manipulation of images;
- Where additional work requested outside of the scope of the Services, is in the sole and exclusive discretion of the Designer, substantial, the provision of those Services and Works will be subject to the terms of this Agreement;
- Urgent work requested outside of the scope of the Services which is required outside of ordinary business hours will be charged at an hourly rate equalling 125% of the Designer’s ordinary hourly fees.
12 RETRIEVAL OF WORK
- The Designer retains electronic archives of completed Works for a period of no longer than 6 years. If the Client requests retrieval and delivery of the Works after the Term has expired, and the Designer provides those services, then the Client must pay the Designer a service charge for those services;
- To the fullest extent permitted by law, the Designer accepts no liability for any loss or damage that may occur to archived work.
- At the completion of any work ordered by the Client, the Client is welcome to request source and master files from the Designer. The Designer will provide these files wherever possible but makes no guarantee as to the usability or completeness of these files.
13 CLIENT’S UNDERTAKINGS AND WARRANTIES
By signing this Agreement the Client undertakes and warrants that:
- the Client will exercise control over the Works. The Designer will exercise reasonable care, honesty and diligence in providing the Services. The Client nonetheless warrants that it is responsible for ensuring that the Works are not contrary to law, including:
- ensuring that the Works do not infringe the copyright or moral right of any person in relation to any material the Client has provided to the Designer;
- ensuring that the Works do not infringe the trade mark rights of any person, including by undertaking trade mark searches where appropriate;
- ensuring that the Works are not by law defamatory of any person;
- ensuring that the Works are not obscene, blasphemous, offensive or discriminatory; and
- ensuring that the Works do not constitute conduct that is in breach of the provisions of the Competitions and Consumer Act 2010 (Cth) or that gives rise to an action in passing off, including by undertaking trade practices clearances where appropriate;
- the Client must ensure that all statements purporting to be facts in the Works are true and correct and that no advice or instructions in the Works will, if followed or implemented by any person, cause loss, damage or injury to them or any other person;
- the Client will use and publish the Works at its own risk.
- The Client will indemnify the Designer against all claims arising from the Designer’s use of any information or documents supplied by the Client or for any act or thing done by the Designer on the Client’s instructions or with the Client’s approval.
- Although the Designer will take all care in providing the Services, it accepts no liability to the fullest extent of the law regarding:
- any consequential loss, damage or injury, however it may arise;
- any punitive, additional or exemplary damages;
- If the Designer is found to be liable for any claims, losses, damages, costs or injuries arising out of this Agreement, the quantum of the sum of all liability or liabilities is strictly limited to the value of this Agreement.
15 TERMINATION FOR BREACH
- Without prejudice to any other right or action or remedy, either party may terminate this Agreement, by written notice to the other with immediate effect, if:
- the other party commits a breach of this Agreement or is in default of any warranty and the defaulting party fails to correct such breach or default within 7 days of receiving notice specifying such breach or default;
- the other party is insolvent or otherwise unable to pay its debts as and when they fall due; or
- an administrator, trustee in bankruptcy, receiver, liquidator or controller is appointed to the other party;
- If the Agreement is terminated under the preceding Clause, the Client agrees to pay the Designer all amounts accrued and owing in accordance with the quote, scope and/or discussions, within 14 days of that termination.
16 TERMINATION OF SERVICES
- The Designer may terminate this Agreement for any reason whatsoever by giving the Client 14 days’ notice in writing;
- If the Designer terminates the Agreement under the preceding Clause, the Client agrees to pay the Designer all amounts accrued and owing in accordance with the quote, scope and/or discussions, within 14 days of the expiry of the period of notice.
- The Designer agrees that during the term of this Agreement it may have access to the Client’s Confidential Information, and agrees to both during and after the Term maintain the Confidential Information and to prevent its unauthorised disclosure to or use by any other person, firm, or company, unless or until authorised in writing to disclose any Confidential Information by the Client;
- The Designer agrees that it must not, both during and after the Term, make improper use of the Client’s Confidential Information to gain directly or indirectly an advantage for itself or for any other person or to cause detriment to the Client;
- The Client agrees that during the term of this Agreement it may have access to the Designer’s Confidential Information, and agrees to both during and after the Term maintain the Confidential Information and to prevent its unauthorised disclosure to or use by any other person, firm, or company, unless or until authorised in writing to disclose any Confidential Information by the Designer;
- The Client agrees that it must not, both during and after the Term, make improper use of the Designer’s Confidential Information to gain directly or indirectly an advantage for itself or for any other person or to cause detriment to the Designer;
- In the event of a breach of this clause the Parties agree that damages are not an adequate remedy, and will not contest any application for an urgent interlocutory injunction relating to such a breach and will pay all costs incurred by the other party in bringing any such applications on a solicitor-client basis.
18 RELATIONSHIP OF PARTIES
- The Designer’s relationship with the Client is that of an independent contractor;
- Neither the Designer nor the Client will have (and must nor represent that it has) the power, right or authority to bind the other, or to assume or create any obligation or responsibility, express or implied, on behalf of the other or in the other’s name;
- Nothing stated in this Agreement should be construed as constituting the Designer and the Client as partners, in a joint venture, or as creating the relationship of employer and employee, master and servant or principal and agent between the parties;
- During the Term the Designer may provide, in any capacity, to any third parties, works or services of any description.
- All notices and consents required or permitted to be given under this Agreement must be in writing and given by personal services, pre-paid postage, facsimile transmission at the addresses of the parties set out in this Agreement or to such other address as either party may designate to the other by written notice;
- This Agreement must not be assigned or otherwise transferred without the prior written consent of the Parties;
- This Agreement is governed by the laws of New South Wales and the Parties submit to the jurisdiction of that State;
- This Agreement may be modified only in writing and signed by duly authorised persons for both parties;
- If any provision of this Agreement is held to be invalid in any way or unenforceable, the remaining provisions are not in any way affected or impaired and this Agreement must be construed so as to give effect to the intent of the parties as it was originally executed;
- Clauses 5, 7, 13, 14, 17, and 18 survive termination of this Agreement.